Officers Roles and Responsibilities
Duties of Council Officers:
Chaplain l A priest chosen annually by the grand knight, deputy grand knight and trustees l Serves as spiritual advisor to the brother Knights and families of that council l Provides his message to members at the beginning of the meeting l The chaplain should attend meetings of the council whenever his schedule allows, as his guidance is a great benefit.
Grand Knight l Presides over all meetings l Appoints program and membership directors l Appoints committees as needed l Countersigns checks and orders for payment l Responsible for the council’s Ceremonial Team l Maintains working relationships with the council’s chaplain, district deputy, insurance agent, as well as with other local service organizations (ie. food pantries, soup kitchens).
Deputy Grand Knight l Assists the grand knight with operation of the council and any other duties assigned to him by the grand knight l In the absence of the grand knight, presides at council meetings l Recommended to serve on the council’s Retention Committee Chancellor l Has the duty of strengthening the members’ interest in council activities l Assists the grand knight and deputy grand knight with their duties as assigned l Recommended to serve on the council’s Admission Committee.
Financial Secretary l Upon recommendation of the grand knight and the trustees, the financial secretary is appointed for a three-year term that is approved by the supreme knight l The prospective financial secretary must also complete and submit the Application for Appointment as Financial
Secretary (#FS-101) l Under Section 130 of the Laws of the Order, the financial secretary is automatically bonded in the amount of $5,000. Additional bonding may be provided at a cost of $7 per thousand by contacting the supreme secretary’s office l Collects money, in the form of dues, from members. Responsible for sending billing notices and initiating retention measures by providing a list of delinquent members to the grand knight to prevent members from being suspended for nonpayment of dues l Ensures that the council membership records are updated and that new members sign the constitutional roll l Receives from the Supreme Council Headquarters honorary and honorary life membership cards for distribution to qualified members 8 l Files various reports and membership/ insurance transactions with the Supreme Council Headquarters l Responsible for completing and submitting the proper 990 for the council (U.S. only) l Keeps the seal of the council and affixes the same to membership cards, resolutions and other official documents as necessary.
Recorder l Responsible for keeping and maintaining a true and permanent record of all actions of the council and maintains all correspondence of the council.
Treasurer l Handles council funds l Receives money from financial secretary and deposits it in the proper council accounts l Responsible for paying all council expenses, including assessments from the Supreme Council l Under Section 130 of the Laws of the Order, the treasurer is automatically bonded in the amount of $5,000 when reported on the Election of Officers form (#185). Additional bonding may be provided at a cost of $7 per thousand by contacting
the supreme secretary’s office lecturer l Appointed by the grand knight l Responsible for providing suitable
educational and entertaining programs under the “Good of the Order” section of council meetings.
Advocate l Acts as parliamentarian for the council l Should have a working knowledge of Robert’s Rules of Order, Charter, Constitution & Laws, council by-laws, and parliamentary procedure l When needed, will seek legal assistance from the state advocate.
Warden l Responsible for supervising and maintaining all council property l Sets up council chambers for meetings and exemplifications l Oversees inside and outside guards Inside/outside Guards l Attend the doors of the council chamber, checking for current membership cards and allowing entrance.
Trustees l Consists of grand knight and three other elected members l Supervises all financial business of the council and conducts the semiannual audits l Trustees are elected for terms of three years. At the first election of a new council, three trustees shall be elected, one to hold office for one year or until the next regular election, one for two years or until the second next regular election, and the other for three years or until the third next regular election, as determined by lot among themselves. Thereafter, at each succeeding election, one Trustee shall be chosen for a term of three years